9. Access Management

fmUserAccess, fmRoleEdit, fmUserEdit, LoginForm

Access Management allows creating a separate user access to certain specific operations in Store Manager. It also provides for the creation of a personal account for the user with the login and password.

If you have a staff of employees involved in the management of your store, but want to provide them with limited access to the program functional - activate the Access Management sector of Store Manager.

Users and Permissions section

It opens the form, where you should specify the new user name and role name.

Users and Roles tabs

To be able to indicate which operations such user can perform - press the 'Add' button in the Role tab firstly and assign the appropriate name in the pop-up box:

Add new role form

Let’s create the new Role with ‘Senior Manager’ name. To provide such user with the appropriate permissions uncheck the ‘Administrator rights’ checkbox and select the operations which can be performed by such user within Store Manager.

Select permission field

You can allow/disallow to preview, modify the appropriate options or enable/disable particular operations for the user.

Take a note, the checked fields grant permissions to perform on these or other operations in the program. Press ‘OK’ button to confirm all modifications.

Once the Rolename with the permissions are specified and saved you can create the User. Press ‘Add’ button and fill the form, which appears, with necessary details:

Create new user form

Username and password - personal user’s to be specified when entering to the Store Manager. In addition, you can indicate account status (active or inactive), the time of program inactivity in minutes when the program will be automatically logged out from the access management mode, the user role - select the role you need to be applied to with all permitted operations have been previously checked in the Roles tab.

User role list

E.g. if the role Senior Manager can only preview certain options, like 'Orders', 'Custom Reports', 'Bridge GET Operations', 'Bridge POST Operations', 'Coupons', but not edit them, then such permissions will be transferred to the user ‘John’ who has the role of Senior Manager:

Senior Manager user

You may switch the status or the role directly from the users' list by clicking on the necessary column and use the browse button to open the drop-down variants:

Switch role or status

How to switch between users?

To be able to change the user in the access Management press the top button and select ‘Logout’ position.

Switch another user

Confirm your action by clicking on the ‘Yes’ variant in the popup box.

Confirm logout message

You'll see the following screen on Store Manager start-up, where you should type the necessary access details and press ‘OK’ to login.

Login form

You can create as many users and roles as you need and each time when your employees try to enter to the store database via Store Manager they will receive the message for login details (as an illustration above).

Only users which are registered in the Access Management system can enter and operate with your store through the application.

You are able also to turn off this option - in the drop-down list choose 'Remove Protection' command. You should note, this can be possible only if you have administrative rights.

Remove protection

If you need any assistance regarding such section functionality - contact us and we will gladly provide you with necessary information.

Recommend to move to the appropriate guide on the Useful Article page to get more details on the Access Management's features in Store Manager for OpenCart:

OpenCart Access Management: Set User Roles and Permissions

By eMagicOne Inc.